Easy Read in minutes, not weeks

How we built an AI web app that converts documents into Easy Read formats in minutes, slashing per-document costs from thousands to around $20.

AI App Development Document Processing Accessibility Tech
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Outcomes

8 weeks to 5 minutes

We compressed turnaround from 8 weeks to under five minutes — turning a multi-week bottleneck into a near-instant pipeline.

$1000s → $20

Per-document fees dropped from thousands of dollars to around $20.

100%

Full code ownership transferred to the client with zero vendor lock-in or licensing fees.

The bottleneck in accessibility compliance

Placeholder — document workflow before automation

Before the app, creating accessible Easy Read documents required an eight-week manual loop costing thousands of dollars per document. Vital public health, legal, and educational information rarely reached disabled communities on time.

The reality before the build:

  • Prohibitive cost structures for small non-profits and community services
  • Compliance delays — regulatory updates took months to clear formatting pipelines
  • Data security risk from passing sensitive documents through manual agency networks

How we built the document pipeline

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Do AI partnered with the client through discovery, prototyping, and production delivery — focusing on a secure pipeline teams could run without specialist designers.

We mapped ingestion, simplification, icon matching, and export as discrete stages so each could be tested with real documents before launch.

Architecture & AI pipeline security

[Input PDF]

└── Vision-based layout parser
└── Custom LLM orchestration
    ├── RAG semantic directory (icon mapping)
    └── Secure API data isolation layer
        └── Clean HTML/React output layer

Zero-retention data framework. Full client code ownership on launch.

Measurable outcomes & real-world impact

The platform compressed turnaround time and cost while keeping compliance teams in control of every document run.

99.9%

85%+

$1000s → $20

Placeholder — outcome dashboard

Organisations now produce accessible documents as part of everyday work — not a quarterly project.

“Do AI instantly grasped the brief, understood our audience as people, and scaled the technical architecture beautifully without adding useless complexity. We completely own our software and code asset.”
Erika Butters Volition Accessibility Lead

Learnings

Accessibility stopped being a design cost centre and became operational infrastructure — once the pipeline existed, compliance scaled with the organisation.

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